ProjectFlow and AI
Take advantage of AI to improve the way your organization works with project and portfolio management.
Fortes ProjectFlow incorporates AI as part of modern project management practices. AI can be applied at multiple levels from simple actions directly inside ProjectFlow to integration with external AI agents and deeper embedded AI functionality.
Below you can see the main methods organizations can use AI together with ProjectFlow.
AI assistance directly in your project work
Ad hoc AI integrations in ProjectFlow
AI can be used directly within ProjectFlow to assist with everyday project tasks and activities.
Examples include:
- Creating and describing project risks
- Generating draft project plans
- Structuring stakeholder analyses
- Creating or completing project information
The goal is to reduce manual work and make it faster to create and structure project-related content in your project management system.
AI agents can interact with ProjectFlow
External AI agents by standard REST API
ProjectFlow provides a standard REST API, allowing external AI agents to interact with the system.
This enables AI agents to:
- Retrieve information from ProjectFlow
- Create or update project data
- Automate workflows across systems
For example, organizations can use Microsoft Copilot Studio to build an AI agent that interacts with ProjectFlow and works with project data stored in the platform.
This approach provides flexibility for organizations that want to build their own AI agents or integrate AI into existing platforms and automate project-related processes.
AI as part of the user experience
Embedded AI directly in ProjectFlow
AI can also be integrated directly into the ProjectFlow user interface, allowing users to interact with an AI assistant within the platform.
This enables users to:
- Ask questions about projects, resources, and portfolio data
- Get help performing tasks in ProjectFlow
- Receive explanations or insights based on project information
With embedded AI, users get a more seamless experience where AI becomes a natural part of the project management environment, without relying on external tools.
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The data foundation for AI in project and resource management
Structure your project data to unlock AI value
To gain real value from AI, organizations need structured data and historical project data.
ProjectFlow helps organizations:
- Structure project and portfolio data
- Work with standardized project processes
- Build historical data on projects and resources
- Create a data foundation for AI analysis
When project data is structured and collected over time, AI can analyze patterns, support decision-making, and generate meaningful insights.
Organizations that already work with structured project data today are better prepared to use AI effectively in the future.
ProjectFlow can serve as the foundation for this AI-ready project data environment.
Start building your project data in ProjectFlow.
Configuration, integrations and consulting services
Adapt AI to your organization
ProjectFlow is a configurable platform and this also applies to AI functionality.
Organizations often have different requirements, for example:
- Integration with internal systems
- Custom automations
- Specialized AI models
- Customized project workflows
AI solutions in ProjectFlow can therefore be configured and extended through consulting and custom development. This may include:
- Custom integrations
- Setup of AI agents
- Custom data models
- Implementation of custom Large Language Models (LLM)
Start working with ProjectFlow and AI
AI in ProjectFlow can be applied at multiple levels – from practical actions within the solution to advanced integrations and custom configurations.
What all approaches have in common is that AI works with structured project data and integrates into the organization’s existing project- and portfolio management processes.
This makes it possible to enhance decision-making, automate tasks, and create better insights across projects and resources.
Contact us for more information on AI and ProjectFlow
Consult a ProjectFlow consultant about the possibilities and how AI can support your organization’s project and portfolio management.